Sample Documents
Job/Role Descriptions
Template
A basic template for a universal role description
Web Word
Management Committee Member
An example of a completed version of the basic template
Web Word
Chair
The basic template with specific additions for a chair
Web Word
Secretary
The basic template with specific additions for a secretary
Web Word
Treasurer
The basic template with specific additions for a Treasurer
Web Word
Recruitment Documents
Qualifications - Charity
A handy summary of who can and can’t be a charity trustee
Web Word
Qualifications - Company
A handy summary of who can and can’t be a company director
Web Word
Standard Declaration (new appointments) - Charity Commission
The standard declaration that new charity trustees must complete
Web .pdf
Appointment of Director Form (for registered companies)
The form to complete and return for each new committee member if you are a company limited by guarantee
Web .pdf
Nomination Form (self nomination)
If your constitution allows individuals to nominate themselves
Web Word
Nomination Form (nomination by others)
If your constitution requires nomination by others – such as a member organisation
Web Word
Advert
The key points that you should include in your advertisement
Web Word
Welcome Letter
A letter from the chair to mark the arrival of a new committee member
Web Word
Induction Process
What to include in an induction/welcome pack and a suggested schedule of meetings
Web Word
Skills Audits
Template
A template for a basic skills audit
Web Word
Samples Skills Audit 1
An example of a typical skills audit (from LVSC) that can be completed by individuals
Web Word
Sample Skills Audit 2 (Competencies Approach)
An example of a skills audit taking a competencies approach - a non-standard approach but looking at more appropriate committee skills
Web Word
Sample Skills Audit 3
Another example of a typical skills audit aimed at individuals
Web Word
Sample Skills Audit 4
An example of a skills audit from the National Occupational Standards for Trustees toolkit
pdf word
Sample Skills Audit 5
An example of a very comprehensive skills register from the Chartered Institute of Secretaries and Administrators
link
Assessing the Committee
Assessments Based on Questionnaires
Sample Self Assessment Tool - Example 1
A typical example of a self administered subjective survey used to assess the committee's opinion of its own performance
Web Word
Assessments Based on the National Occupational Standards for Trustees
Sample Self Assessment Tool - Example 2
A self assessment using the National Occupational Standards (NOS) for Trustees (Exercise 12 from the Toolkit) using NOS as a general starting point for looking at the committee's performance
pdf web
Sample Self Assessment Tool - Example 3
A self assessment using the National Occupational Standards (NOS) for Trustees (Exercise 2 from the Toolkit) using NOS as a more specific measure of performance
pdf web
Assessments Based on Quality Standards
Sample Self Assessment Tool - Example 4
Using the PQASSO Governance Standard to assess the committee
pdf web
Assessments Based on the Code of Governance
Sample Self Assessment Tool - Example 5
An assessment using the summary Code of Governance
pdf web
+ Table to record results
Sample Self Assessment Tool - Example 6
An assessment using the full Code of Governance
pdf web
+ table to record results
Sample Self Assessment Tool - Example 7
An assessment method using the 'Learning to Fly' version of the Code of Governance
pdf web
+ table to record results
Trustee Appraisal
Sample Appraisal 1
An example of an approach to individual trustee appraisal using the National Occupational Standards (NOS) for trustees (Exercise 11 from the Toolkit).
pdf web
Sample Appraisal 2
An example of an approach to individual trustee appraisal using the Code of Governance Toolkit (Exercise 7).
pdf web
Conflict of Interest
Sample Policy 1
A template for a conflict of interest policy that covers all the basics that should be included
Web Word
Sample Policy 2
An example of a more comprehensive conflict of interest policy for charitable companies
Web Word
Sample Register of Members' Interests
A simple form to record each committee member’s interests
Web Word
Codes of Conduct/Governance Codes
Template
A template that covers the four main approaches to a governance code with explanatory notes to help you customise it
Web Word
Basic Code
An example of a basic code suitable for a new committee
Web Word
Comprehensive Code
An example of a comprehensive pragmatic code suitable for more developed committees
Web Word
Charity Trustee Network's Codes of Conduct for Trustees
An up-to-date guide to developing a suitable code for your organisation - the degree of complexity can be varied to suit a wide range of organisation sizes (go to the Charity Trustee Networks site to download editable versions in word).
web .pdf
9 Qualities Code
A simple code based on the 9 Qualities of the National Occupational Standards for Trustees. The qualities listed embody values and broad principles. Can be used alone or as a substitute for the Nolan Principles in a more comprehensive code.
web word
Learning to Fly
Developed by the Governance Hub for small organisations in response to the full National Code (see below). More a governance checklist than a code
Web Word
National Code
A comprehensive (42 page) code developed by a group of National Charities. More suited to established charities with committee support staff
Web Word
Are You Sitting Comfortably?
A code of practice for Local Authority Members and Officers serving on the boards of Voluntary Organisations
web word
Sub Committee Remits
Template
A template for drawing up the remit of a sub committee
Web Word
Finance
An example of a remit for a finance sub committee
Web Word
Fundraising
An example of a remit for a fundraising sub committee
Web Word
Executive/Officers
An example of a remit for an executive/ honorary officers sub committee
Web Word
Personnel
An example of a remit for a personnel/HR sub committee
Web Word
Meetings
Check list for organising a meeting
A handy reminder of what to do before, during and after the meeting
Web Word
Yearly Cycle of Meetings Planner 1
A handy guide (in a diagram) to planning a years worth of committee agendas
web word
Yearly Cycle of Meeings Planner 2
A handy guide (in table form) to planning a years worth of committee agendas
web word
Organising AGMs
Two old but good NACVS guides on running an AGM
Web Word
Web Word
Patrons
Proposal Letter
A letter inviting an individual to become a Patron
Web Word
Agreement Letter
A letter of agreement setting out what you can expect of the Patron and what they can expect of you
Web Word
Constitutions
Simple Constitution
A remit for an unregistered and unincorporated voluntary group - developed by the Charity Commission and Wales Council for Voluntary Organisations
web word
Constitutions for Infrastructure Organisations
NAVCA (the National Association for Voluntary and Community Action) have produced two model constitutions that are fully compliant with the 2006 Charities Act and the 2006 Companies Act.
link
